FAQs

Do you offer a ‘No Win, No Fee’ guarantee?

No. There are too many variables beyond my direct control to be able to offer that kind of guarantee.

For example, your prospect may not like your solution or the price may not be right. Or there may be some history between you that I am not aware of.

I will work with the information you give me about your organisation and my own knowledge of and research into the buyer, their requirements, your competitors and your industry as a whole. I will work to highlight your organisation’s strengths, develop a clear, concise and persuasive response that meets or exceeds the buyer’s criteria and showcases your products, services and experience in the most attractive possible.

I will encourage, advise and help you to get the relevant policies, procedures and accreditations in place and up to date. Further I will help you to ensure your proposal is accurate, competitive and realistic.

But even with all this, I can’t guarantee you’ll win every bid. It doesn’t matter how strong a bid we put together, another bidder could have more experience, more accreditations, lower costs, be willing to offer more added value, or have more staff to deliver the service.

You will find some bid writing companies that will offer ‘no win, no fee’ or ‘no win, reduced fee’ guarantees. These are generally high-churn services, which can afford to run loss-leader offers to attract larger numbers of clients.  They will not take the time and care with your bid document because they won’t have the time to do so within their budget.

I prefer to develop a close working relationship with a smaller number of clients and get to know their organisation so that as time goes by, I can offer better value because I come to understand them in more detail.

These different approaches offer you choice and allow you to adjust your approach depending on your budget.

To bid or not to bid? That is the question!

There is a recognised strategy you can employ when deciding whether to submit a bid. You can read more about this in my blog post – To bid or not to bid

When should I get in touch with you?

Lots of organisations get in touch with me at the last minute to see if I can help them. This is not a good idea for two reasons:

  • Firstly, it doesn’t give us much time to review the documents and put together a quality winning bid document.
  • Secondly, I may well already be busy working up to someone else’s deadline.

Sometimes you might only find out about a bid opportunity a short time before it’s due in. If this is the case, please get in touch straight away because I can help you decide whether or not to go for it.

Don’t forget that if you are the incumbent and are already doing the work for that buyer – you should know when the contract will expire. Buyers often use this opportunity to re-think what they need and how they want the contract to run in the future.

As the current supplier, you are in a strong position to find out more about what the bid will contain and is some cases might be able to influence the content.  Make sure you have a relationship with the buyer at this point.

Also bear in mind that you can’t rely on their knowledge of you and your products and services to win the bid.  All bid applications must be treated as new and unknown bidders by the assessors which means that you can’t afford to miss out important content because you think they will already know about it.  In some cases bids are marked and reviewed by external agencies which is intended to provide a level playing field.  It could be argued that re-bids are more important than new contracts because you won’t want to lose revenue you’ve been relying on for several years. Whether you engage a bid writer at an early stage or as an editor nearer to the bid deadline, you should start thinking about how you’re going to approach this bid well in advance.

How does the bid writing process work?

I have a detailed bid writing process handout which you can download here.

Why aren’t you answering your phone?

There are one or two reason why I can’t always answer my phone.

Firstly, writing is a high-concentration task. If I interrupt my flow to take calls and reply to emails it can take some time to get back into the ‘zone’. However, I will respond as soon as I can when I take a break – and if it’s your bid I’m working on, you will be happier if I am focused.

Secondly, part of bid writing is gathering information and talking to subject matter experts, so I may be busy on the phone already, or on a Skype call.

Lastly, I also conduct training courses for my clients, which means I can’t pick up the phone when I am in full flow during a training course.  I will of course get back to you as soon as we have a break.

Will you work in our offices while the bid is being put together?

As a general rule this is not necessary, although I am happy to visit for meetings.  I work for a whole variety of organisations all over the UK and often have other commitments that I am working on at the same time.  There are often periods of time when I am waiting for further information or documentation from a client, or for them to review and approve a draft – so I often work on two or more projects at once, for different clients.

When I do work at a client’s offices, I charge a full working day and travel expenses, which bumps the price up significantly. By working from my own office, I’m able to keep costs to my clients at a minimum by only charging for the hours I work on their project, and of course there are no expenses.

In these days of emails, online document sharing, Skype and other easy ways to communicate, it’s really not essential to be onsite except in very unusual circumstances.

Can you help us find and apply for a grant to fund our project?

Whilst tenders are similar in many ways to grants and funding applications, there are also some significant differences.  Like tenders, grants and funding applications require that you provide lot of persuasive detail about your organisation, the way you will run and monitor your project, and what benefits you will bring to the funding body, to ‘win’ the funding contract. However, if you have not yet decided which fund or grant is best for your organisation and need help finding the right one, you may prefer to use a dedicated grant writer.

A dedicated grant writer may be more suitable to your needs and will be able to help you find the right funds for your project.

Having said that, if you have already decided upon a particular fund or grant, and need specialist help with answering the questions, then I can help you.

What do senior bid writers know that you don’t?

Download my 10 Golden Rules for Bid Writing below

Created by a bid writer with over 20 years’ experience

What People Are Saying

“More worthwhile than I expected. Some very useful stuff to use and think about in the future. ”

Simon Gimson, Arriva Trains

 

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